Privacy Policy

DATA CONTROLLER

The Data Controller is IDKEN GROUP, S.L., C/ LUIS BATLLES, 59 BJ. 21, 03650, PINOSO (ALICANTE).

Privacy Principles

At IDKEN GROUP, S.L., we are committed to continuously working to guarantee the privacy of your personal data and to provide you with the most complete and clear information possible at all times. We encourage you to read this section carefully before providing us with your personal data.
If you are under fourteen years of age, please do not provide us with your data without your parents’ consent.
In this section, we inform you of how we process the data of individuals who have a relationship with our organization. Starting with our principles:

  • We do not request personal information unless it is necessary to provide the services you request.
  • We never share personal information with anyone except to comply with the law or with your express authorization.
  • We will never use your personal data for purposes other than those expressed in this privacy policy.
  • Your data will always be treated with a level of protection appropriate to data protection legislation, and we will not subject it to automated decision-making.

    We have drafted this privacy policy taking into account the requirements of current data protection legislation:
    – Regulation (EU) 2016/679 of the European Parliament and of the Council of April 27, 2016, on the protection of natural persons (GDPR).
    – Organic Law 3/2018, of December 5, on the Protection of Personal Data and Guarantee of Digital Rights (LOPD).
    – Royal Decree 1720/2007, of December 21 (RLOPD).

    This privacy policy was drafted on December 6, 2018.
    Due to changes in processing criteria, in order to facilitate its understanding or to adapt it to current legislation, we may modify this privacy policy. We will update the date so you can check its validity.

Processing we carry out

PROCESSING OF EMPLOYEES
Legal Basis: GDPR: 6.1.b) Processing necessary for the execution of a contract to which the data subject is a party or for the implementation, at the request of the data subject, of pre-contractual measures.
GDPR: 6.1.c) Processing necessary for compliance with a legal obligation applicable to the data controller.
Royal Legislative Decree 2/2015, of October 23, approving the revised text of the Workers’ Statute Law.
Purposes of the Processing: – Management of contracted personnel.
– Personnel file. Time tracking. Training. Pension plans. Occupational risk prevention.
– Issuance of staff payroll.
– Management of union activity.
Group: Employees
Data Categories: – Name and surname, DNI/CIF/identification document, personnel registration number, Social Security/Mutual Society number, address, signature, and telephone number.
– Special data categories: health data (sick leave, work-related accidents, and degree of disability, excluding diagnoses), union membership, for the sole purpose of paying union dues (if applicable), union representative (if applicable), attendance certificates for own and third parties.
– Personal characteristics data: Sex, marital status, nationality, age, date and place of birth, and family data. Family circumstances data: Start and end dates, licenses, permits, and authorizations.
– Academic and professional data: Qualifications, training, and professional experience.
– Employment and administrative career details. Incompatibilities.
– Attendance control data: Date/time of entry and exit, reason for absence.
– Economic and financial data: Economic data on payroll, credits, loans, guarantees, tax deductions, salary reduction corresponding to the previous job (if applicable), judicial withholdings (if applicable), other withholdings (if applicable). Bank details.
Categories of Recipients: – Entity entrusted with management of occupational risks.
– General Treasury of Social Security.
– Trade union organizations.
– Financial institutions.
– State Tax Administration Agency.
– Main contractors to whom we provide services as subcontractors.
International Transfers: International transfers of data are not planned.
Deletion Period: Data will be kept for the time necessary to fulfill the purpose for which it was collected and to determine any potential liabilities that may arise from said purpose and the processing of the data.
The economic data for this processing activity will be kept in accordance with the provisions of Law 58/2003, of December 17, General Tax Law.
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, General Data Protection Regulation.

PROCESSING OF CONTACTS
Legal Basis: Consent of the interested party
Purposes of Processing: To process your request, send you information, and track your request.
Group: Contact persons, clients, suppliers
Data Categories: Name and surname, telephone number, email address
Categories of Recipients: Data transfers to third parties are not contemplated.
International Transfers: No transfers are planned international data protection regulations.
Deletion Period: Contact information will be kept for an indefinite period, or until the data subject requests its deletion.
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, General Data Protection Regulation.

PROCESSING OF ATTENTION TO THE RIGHTS OF PEOPLE (ARCO)
Legal Basis: GDPR: 6.1.c) Processing necessary for compliance with a legal obligation applicable to the data controller.
General Data Protection Regulation.
Purposes of Processing: To respond to requests in the exercise of the rights established in the General Data Protection Regulation: Right of access, rectification, deletion, restriction, portability, and opposition to decision-making automated.
Group: Natural persons who request it (employees, clients, suppliers, contact persons)
Data Categories: Name and surname, address, signature and telephone number.
Categories of Recipients: Personal data may be communicated to the Control Authority (Spanish Data Protection Agency) within the framework of an investigation for the protection of rights initiated by the interested party.
International Transfers: International transfers of data are not planned.
Deletion Period: Data will be retained for a period of five years from the date of the request.
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, the General Data Protection Regulation.

PROCESSING OF CANDIDATES IN SELECTION PROCESSES (HR)
Legal Basis: GDPR 6.1.a) The data subject has given consent to the processing of their personal data for one or more specific purposes.
GDPR: 6.1.b) Processing necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
Purposes of Processing: Staff selection and provision of jobs.
Group: Candidates submitted for job placement procedures.
Data Categories: – Name and surname, DNI/CIF/Identification document, personnel registration number, address, signature and telephone number.
– Personal characteristics data: Sex, marital status, nationality, age, date and place of birth and family data.
– Academic and professional data: Qualifications, training and professional experience.
– Employment details.
Categories of Recipients: Data transfers to third parties are not planned.
International Transfers: International transfers of the data are not planned.
Deletion Period: Data will be kept for the time necessary to fulfill the purpose for which they were collected and to determine any potential liabilities that may arise. derive from said purpose and the processing of the data.
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, General Data Protection Regulation.

PROCESSING OF SUPPLIERS
Legal Basis: GDPR: 6.1.b) Processing necessary for the execution of a contract to which the data subject is a party or for the application at the request of the latter of pre-contractual measures.
GDPR: 6.1.c) Processing necessary for compliance with a legal obligation applicable to the data controller.
Royal Legislative Decree 2/2015, of October 23, approving the revised text of the Workers’ Statute Law.
Law 58/2003, of December 17, General Tax.
Purposes of Processing: – Acquisition of products and/or services that we require for the development of our activity.
– Control of subcontractors, if applicable.
Group: – Suppliers.
– People who work for our suppliers.
Data Categories: – Name and surname, DNI/NIF/Identification document, address, signature, and telephone number.
– Employment details: job position. Occupational safety training.
– Economic, financial, and insurance data: Banking details.
Categories of Recipients: – Financial institutions. (Payment of invoices)
– State Tax Administration Agency.
International Transfers: No international transfers of data are planned.
Deletion Period: Data will be kept for the time necessary to fulfill the purpose for which it was collected and to determine any potential liabilities that may arise from said purpose and the processing of the data, in accordance with Law 58/2003, of December 17, General Tax Law.
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, General Data Protection Regulation.

PROCESSING OF CUSTOMERS.
Legal Basis: GDPR: 6.1.a) The interested party gave their consent for the processing of their personal data. for one or more specific purposes.
GDPR: 6.1.b) Processing necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract.
GDPR: 6.1.c) Processing necessary for compliance with a legal obligation applicable to the data controller.
GDPR: 6.1.f) Processing necessary for the satisfaction of the legitimate interests of the data controller.

Royal Legislative Decree 2/2015, of October 23, approving the revised text of the Workers’ Statute Law.
Law 58/2003, of December 17, General Tax Law.
Purposes of the Processing: Supply of our products / services
Group: Clients
Categories Data: – Name and surname, DNI/NIF/Identification document, address, signature and telephone number.
– Economic, financial and insurance data: Banking details
Categories of Recipients: – Financial institutions.
– State Tax Administration Agency.
International Transfers: International transfers of data are not planned.
Deletion Period: Data will be kept for the time necessary to fulfill the purpose for which it was collected and to determine any potential liabilities that may arise from said purpose and the processing of the data, in accordance with Law 58/2003, of December 17, General Tax Law,
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, General Data Protection Regulation.

PROCESSING OFNOTIFICATION OF BREACHES OF SECURITY
Legal Basis: GDPR: 6.1.c) Processing necessary for compliance with a legal obligation applicable to the controller.
General Data Protection Regulation. Articles 33 and 34
Purposes of Processing: Management and assessment of security breaches that may occur in our organization.
Group: Variable: Employees, Clients, Suppliers, Contact Persons (will depend on the security breach)
Data Categories: Variable. (It will depend on the security breach)
Categories of Recipients: – Spanish Data Protection Agency.
– State Law Enforcement Agencies.
International Transfers: No international transfers of data are planned.
Deletion Period: Data will be kept for the time necessary to fulfill the purpose for which it was collected and to determine any potential liabilities that may arise from said purpose and the processing of the data. The provisions of the archives and documentation regulations will apply.
Security Measures: Adapted to the requirements of Regulation (EU) 2016/679, the General Data Protection Regulation.

YOUR RIGHTS

You have the right to request a copy of your personal data, to rectify inaccurate data or complete it if it is incomplete, or, where appropriate, to delete it when it is no longer necessary for the purposes for which it was collected.

You also have the right to restrict the processing of your personal data and to obtain your personal data in a structured and readable format.

You may object to the processing of your personal data in certain circumstances (in particular, where we don’t have to process it to meet a contractual or other legal requirement, or where the purpose of processing is direct marketing).

Once you have given us your consent, you may withdraw it at any time. At that point, we will stop processing your data, or where appropriate, we will stop processing it for that specific purpose. If you choose to withdraw your consent, this will not affect any processing that has taken place while your consent was valid.

These rights may be limited; for example, if we need to disclose data about another person to fulfill your request, or if you ask us to delete certain records we are required to keep due to a legal obligation or a legitimate interest, such as defending legal claims. Or even in cases where the right to freedom of expression and information should prevail.

You can contact us by any of the means indicated in the Data Controller section of this privacy policy, providing a copy of a document that proves your identity (usually your ID). The most convenient way to exercise your rights is by accessing our RIGHTS PORTAL: https://clientes.protecciondatos.online/portalderechos/idken.

Another of your rights is not to be subject to a decision based solely on automated processing, including profiling that produces legal effects or otherwise affects you.

In the event of any violation of your rights, such as, for example, if we have not responded to your request, you have the right to file a complaint with the Data Protection Supervisory Authority. This may be the Spanish Data Protection Agency (if you live outside of Spain) or the Spanish Data Protection Agency (if you live in Spain).

Additional Information

Links to Third-Party Websites.
Our website may occasionally contain links to other websites. It is your responsibility to ensure you read the data protection policy and legal conditions that apply to each site.

Third-Party Data.
If you provide us with third-party data, you are responsible for informing them in advance, as established in Article 14 of the GDPR.